SOP for Coding of Dispenser, Individual Cartons and Labels

OBJECTIVE

To provide a procedure for the coding of dispensers, individual cartons and labels.

SCOPE

It is applicable to the coding activity in the Packing Area.

RESPONSIBILITY

Coder: To perform the coding activity as per this SOP.

Supervisor: To supervise the coding activity as per this SOP.

QC executive: To verify the correctness of the coding and approve or disapprove.

QA Manager: To ensure that the procedure is followed.

PROCEDURE

• The coder shall record the details of coding activity in the Coding register as per Attachment-1: ‘Format of Coding register’.
• The Supervisor shall set the coding machine for Batch number, Manufacturing date, and Expiry date, and shall hand over the coding machine to the concerned coder to initiate the coding activity.
• The coder shall code three samples and call the Supervisor to check for the correctness and legibility of coding on the coding material.

• The Supervisor shall check the coded material for legibility and correctness of coding. If satisfied, the Supervisor shall sign on the coded material and in the batch record.

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1. If the coding is incorrect, the Supervisor shall make necessary changes in the coding machine setting for Batch number, Manufacturing date, and Expiry date.
2. If the coding is not legible, the coding machine shall be handed over to the QA manager by the Supervisor for replacement. The QA manager shall discard the incoming coding machine to have proper control and issue the new coding machine to the Supervisor.

• The QC executive shall also check the coding for correctness and legibility and sign on the coded material and Batch record, if satisfied with the legibility and correctness of the coding.
• When the coding activity is complete, the coder shall record the total quantity of dispensers, individual cartons or labels coded in the coding register. The rejected and excess coded material shall be handled as per SOP.

ABBREVIATIONS

SOP: Standard Operating Procedure.

QC: Quality Control.

QA: Quality Assurance.

ANNEXURE

Attachment-1: Format of Coding Register

Date	Name of Product	Pack size	Batch Number	Coding material	Manufacturing date	Expiry date	Performed by / date	Checked by / date

REVISION HISTORY

Nil

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