SOP for Receipt and Storage of Packing Materials

OBJECTIVE

To lay down a procedure for the receipt and storage of packing materials in the warehouse.

SCOPE

This procedure applies to the Warehouse Department of PharmaInfo Limited.

RESPONSIBILITY

Packing material warehouse personnel to follow the procedure.

Warehouse in charge of ensuring compliance.

PROCEDURE

Documents verification:

• The warehouse personnel shall receive documents like delivery notes/packing lists and certificates of analysis from the transporter.
• If all the documents are in order, advise the store staff to receive the material.

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Receipt of materials:

• Unload the material on pallets in the quarantine area. Check the containers/packs for any damage and integrity of seals.
• Check each container/pack label against the material delivery note for details like material name, manufacturer's name, quantity, etc.,
• Inform Stores In-charge of any damage or deficiency.
• In case of any damaged container(s)/pack(s) received, fill out the Material Damage report and get the signature of the transporter.
• Store personnel shall acknowledge the duplicate copy of the delivery note and hand over the same to the transporter.
• Enter the details in the packaging material quarantine register (Annexure - 1).

Storage of materials:

• If huge quantities of packing materials are received, stack them on pallets either in rectangle shape or square shape.
• The material status label shall be prepared by store personnel. Display the material status label in front of the consignment.
• "Good's Receipt Note" shall be raised for each consignment in duplicate (warehouse copy/ QC copy).
• "Good's Receipt note (GRN)" shall be raised for each lot No. / Batch No. of the consignment in duplicate (QC copy/ Warehouse copy).
• Each GRN shall be identified with a GRN number. GRN number consists of 6 characters.
• The first two letters indicate the year, 2021 indicated as 21, next four characters are serial no starting from 0001 every year. Example: 210001 is the GRN number for the first raw material received in 2021.
• Hand over the GRN in duplicate, if any to the Quality Control department.

• After sampling is done by QC personnel, the "Sampled" label shall be stuck on the containers/ packs from which the sample is taken. The material shall remain in the Quarantine area.
• The Quantity drawn for sampling by QC shall be entered in the sampling register and duly signed by the QC personnel and warehouse personnel.

General instructions

• No fiber-shedding packages (jute bags, jute ropes etc.,) shall be allowed into the warehouse.
• Received, if any, shall be removed from the pack in the receiving area and disposed of.
• No bag shall be tied with jute or shedding ropes/tapes. Plastic tape of suitable size and thickness shall be used for tying the bags.

REFERENCE

SOP: Internal labeling procedure

ABBREVIATION

Q.A: Quality Assurance

Q.C: Quality Control

SOP: Standard Operating Procedure

No.: Number

W.H: Warehouse

GRN: Goods receipt note

ANNEXURE

Annexure No. – 1 - Packing material quarantine register

Annexure No. – 2 - Packing material damage report

Annexure No. – 3 - Goods receipt note

REVISION HISTORY

Nil

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