SOP for Issuing of Packaging Materials

OBJECTIVE

To lay down a procedure for the issue of approved packaging materials (printed and unprinted) for Production.

SCOPE

This procedure applies to the Warehouse Department of XYZ Limited.

RESPONSIBILITY

Warehouse personnel to follow the procedure.

Packing personnel to receipt of material.

Warehouse in charge of ensuring compliance.

PROCEDURE

• The person In-charge of Packaging shall enter the quantity of each packaging material required for the batch, after deducting the excess quantity of packaging materials, if any, left out of the previous batch of the same product on the Batch Packing Record (BPR).
• After entering all the details on BPR, the Packaging In-charge shall forward the corresponding pages of the BPR to the packing material warehouse.
• The warehouse personnel shall enter the packaging material to be issued in the Material Bin Card against each packaging material on first-in-first-out basis.

• Collect individual, approved packing materials/containers/packs from the approved storage area onto pallets/trolleys.

ALSO READ: SOP for Receipt and Storage of Packing Materials

• Unprinted packaging material that is going to the primary packaging area shall be issued in polybags and that are not going to the primary packaging area shall be issued in entire unopened pack/containers and record actual quantity issue on BPR.
• In case of labels, literature, printed cartons, and printed foils, issue exact quantities by counting them manually or mechanically or by weight. If the material is weighed, record the gross weight, tare weight and net weight in Batch Packaging Record.
• The labels/ cartons shall be packed in closed containers and labeled with "Material Details”.
• The quantity of packaging materials issued shall be counter-checked by the QA Personnel.
• Transfer the issued packaging materials to production with the “Batch Details" Label.
• Enter the issued quantity of packaging materials in the respective material bin card.

• The Stores personnel shall hand over a copy of the BPR, completed in all respects to the concerned personnel of the packaging department and retain one copy.
• In case any excess packaging material is to be drawn from Stores, person in charge of packaging shall indent the same through "Indent for Additional Quantity" after authorization by QA executive.
• At the end of the campaign of product, the production department shall return any excess uncoded packaging material to Stores through a "Material Return Note” (Annexure No.: 1).
• Warehouse Personnel shall issue the returned packaging materials for the same product of the next batch.

REFERENCE

Nil.

ABBREVIATION

Q.A: Quality Assurance

Q.C: Quality Control

SOP: Standard Operating Procedure

No.: Number

W.H: Warehouse

ANNEXURE

Annexure No. – 1 - Material Return Note

REVISION HISTORY

Nil

ALSO READ: SOP for Control and Issuing of Printed Materials