SOP for Handling of Rejected Materials

OBJECTIVE 

To lay down a procedure for handling of rejected materials in the warehouse. 

SCOPE 

This procedure applies to the Warehouse Department.

RESPONSIBILITY 

Raw material warehouse personnel to follow the procedure. 

Warehouse in charge of ensuring compliance. 

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PROCEDURE 

• Any material that does not conform to approved specifications shall stand rejected. 
• The quality Control Manager shall reject the material by signing on the Analysis report and respective Goods Receipt Note (GRN). 

• Quantity rejected and reason for rejection shall be entered on the GRN by the Quality Control Manager. 
• The concerned Quality Control Personnel shall label the container with a 'Rejected' label and hand over the copies of GRN and a copy of the Analysis report to the Warehouse In-charge. 
• Warehouse personnel shall weigh the rejected material(s) and enter them under the column of ‘Qty rejected’ on the respective Raw Material Quarantine Register. 
• Rejected material shall be transferred, from the Quarantine area to Rejected Materials storage area. 
• The purchase department shall inform the supplier/manufacturer about the rejection of the material and the reasons for the rejection. 
• Rejected materials that are rejected on retesting / in process / damaged during handling shall be rejected. 
• Details about rejected material shall be entered in the register for Rejected material.
• Details about rejected material shall be entered in the rejected material note. 

ABBREVIATION

Q.A - Quality Assurance 

Q.C - Quality Control 

SOP - Standard Operating Procedure 

No. - Number 

W.H - Warehouse 

GRN - Goods receipt note 

ANNEXURE

Annexure 1 - Rejected material note

Annexure 2 - Rejected material register

REVISION HISTORY

Nil

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