SOP for Control and Issuing of Printed Materials

OBJECTIVE

Ensure that these are kept under lock and key and are not subjected to any misuse i.e. labels, leaflets, dispensers, poly paper, and wrapping materials.

To ensure that entry into printed materials stores is restricted only to authorized people.

SCOPE

The procedure applies from the moment printed materials are received, during storage, and issued out to production.

RESPONSIBILITY

The warehouse Supervisor is responsible for ensuring that printed materials are issued to production with all security measures in place.

The warehouse Manager must monitor performance and implementation.

PROCEDURE

• On receipt, all printed materials are to be kept in quarantine under a lock key and can only be issued after release by the QA Manager.
• An authorized store copy of BPR is received from the packing section.
• The Warehouse supervisor or Assistant will pick up the required materials in stipulated quantities at the issuing point.
• The item control number, quantity, name of issues, and receipt are endorsed on the Batch Packaging record as well as the date the transaction was done.
• Acknowledgment for the above is confirmed by the signatures of the issuer and recipient.

• The exact quantities as required must be counted or weighed.
• Any excess material to production should be returned and if already coded should be destroyed in the presence of QA Personnel.

ABBREVIATION

QA: Quality Assurance

QC: Quality Control

ANNEXURE

Nil

REVISION HISTORY

Nil

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