SOP for Building Maintenance

PURPOSE

To describe the procedure to be followed for Building Maintenance.

SCOPE

The procedure is applicable to all the external & internal areas in the plant.

RESPONSIBILITY

Technicians are responsible to follow the laid down procedure in a sequential manner. 

Engineers are responsible to monitor closely and ensure that laid down procedures are followed.

ACCOUNTABILITY

Head Engineering

PROCEDURE

Carry out the following activities as per the Quarterly Schedule

• Inspect the condition of the walls, floor tiles, ceiling, doors, and windows of the plant building as per the Building Maintenance Checklist as per annexure-II. If cracks or damages are noticed then arrange for repairs, ensuring no product (at any stage) is lying in the area requiring repairs, preferably during holiday or complete shutdown of the plant after covering of all the equipment by concerned departments. 
• Ensure that all the area to be painted is made available & the articles lying in the area are properly covered.

• Ensure proper removal of the rubble or building materials after completion of repair.
• Inspect coving and epoxy paint of all the area. Repair the damaged coving and epoxy paint wherever required.
• Inspect all the water drainage points on the floors of the plant building and ensure that these shall not be blocked by scrap materials or not damaged. Arrange for the removal of the blocked materials.

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• Check all the entry and exit doors, their hinges, and stoppers, and make remarks on Building Maintenance Checklist as per Annexure-II.
• Carry out repairs or modifications to the building if found damaged and/or reported by Administration and Housekeeping Department / Concerned Department through Maintenance Work Order (Annexure-I).
• Inspect furniture and fixtures in the plant and office and arrange for repair or replace as required.
• Arrange for paint and white wash as and when required. It is preferable to arrange this during shut down/weekly off day of the plant in coordination with all Concerned Departments.
• Check the lighting arrester of the building and ensure that the earthlings are not broken and discontinued. Arrange for repairs as needed.
• Check the utility lines for any damages and repair, if required.
• During the rainy season check for any leakages from the roof of the building or seepages of accumulated water through the wall of the service floor. Mark these points and arrange for repairs and repainting works suitably.

• Record the observations on Building Maintenance Checklist. All check points as mentioned in Building Maintenance Checklist shall be checked by Engineering Personnel and the status for the same shall be filled as “OK” or “NOT OK”. If it is “Not OK” then corrective action for the same shall be carried out and filled by a related technician with the date in the ‘done on’ column and the signature in the ‘done by’ column. After completion of work, the checklist shall be verified by Head-Engineering.
• The engineering person shall prepare the department-wise building Maintenance checklist as per Annexure-2 and submit the list to QA Department
• QA person shall review the list and make it master by stamping “MASTER COPY” it and prepare a controlled copy of the master copy for distribution to separate departments
• QA person shall issue the controlled copy of the building Maintenance Check list to the different departments as per the requirement.

ANNEXURE

Maintenance Work Order: Annexure-I

Building Maintenance Checklist: Annexure-II

ABBREVIATIONS

SOP: Standard Operating Procedure

PVC: Poly Vinyl Chloride

REVISION HISTORY

Nil

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