SOP for Allocation of Identification Numbers to Instruments/Equipment

OBJECTIVE

To lay down the procedure for allocating Identification Numbers to Instruments/Equipment in order to have unique Identification No. for better traceability and reference in all related documents.

SCOPE

This SOP shall apply to all instruments and equipment installed in the Quality Control Laboratory at PharmaInfo Limited.

RESPONSIBILITY

Execution: Chemist and above – QC department.

Checking: Asst. Manager and above – QC department

PROCEDURE

• Each Instrument/Equipment shall have a unique Identification No., once a No. is allocated to any Instrument/Equipment, the same identification No. shall not be repeated to any other Instrument/Equipment.
• The Identification No. shall be assigned to each instrument/equipment in the Quality Control Department as per the format below. 
• Each instrument/equipment shall be identified by 11 characters Alphanumeric code in the format XXX/YYY/QZZ

Where,

XXX = First three characters correspond to the alphabet denoting the company name ABC Limited.

YYY = corresponds to the alphabet denoting the instrument name

Q = stands for quality control

ZZ = serial numbers starting from 01 for each category of instrument/equipment.

Example: 1st HPLC quaternary gradient system shall be numbered as “RIL/HLC/Q01.”

Similarly, 1st Analytical Balance shall be numbered as “ABC/BAL/Q01.”

ALSO READ: SOP for Batch Numbering System

• Whenever any new instrument is installed in the laboratory, a new identification number shall be assigned to that instrument
• QC personnel shall affix the allocated Identification No. in front of the instrument/equipment.
• Update the list of Instruments/Equipment Identification No. in Annexure - 1 and approve it whenever required.

REFERENCE

Nil

ABBREVIATION

SOP: Standard Operating Procedure

QC: Quality Control

HPLC: High-performance liquid chromatography

ANNEXURE

Annexure No. – 1 - Identification Number of instruments/Equipment

REVISION CARD

Nil

ALSO READ: SOP for Signature Registration of Employees