SOP for Receipt and Handling of Laboratory Samples

OBJECTIVE 

To describe the procedure for receipt and handling of laboratory samples. 

SCOPE 

This procedure applies to the receipt and handling of laboratory samples. 

RESPONSIBILITY 

• The Quality Control Executive/Microbiologist is responsible for following the procedure precisely. 
• The Assistant Manager QC and /or QA Manager are to ensure that this procedure is adhered to without deviation. 

PROCEDURE 

• Once sampling is done, the samples must be brought to the laboratory immediately for analysis. 
• Raw materials samples should always be accompanied by a completed sampling report. 
• All intermediate product samples are to be accompanied by a report for physical tests.

• Record the product name, quantity, batch number, date received, the person who brought the sample, and the one who received it in the samples register. 
• All samples should be handed over to the Assistant Manager-QC or his/her designate and ensure that they have been recorded in the samples register and a person has been assigned to work on them. 
• Assign a control number for each sample in the registers provided. 
• Store the samples in a safe, lockable place where they will not be tampered with, those requiring special storage conditions should be stored as such. 
• Maximum residence time for samples before analysis is two weeks unless otherwise justified. 
• A sample that is enough for one chemical/microbiology test must be issued to the designated analyst and the remaining should be kept in the analyzed samples storage compartment. 

ABBREVIATION

QA: Quality Assurance

QC: Quality Control

ANNEXURE

Nil

REVISION HISTORY

Nil

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