SOP for Recruitment of Employees

OBJECTIVE

The purpose of this standard operating procedure (SOP) is to establish a consistent and efficient process for the recruitment of employees in PharmaInfo Ltd. This SOP will ensure that all employees are qualified and meet the company's standards for safety, quality, and compliance.

SCOPE

This procedure shall be applicable to all the recruitment of employees in PharmaInfo Ltd.

RESPONSIBILITY

The Human Resources (HR) department is responsible for the overall recruitment process. The hiring manager is responsible for identifying the skills and experience required for the position, and for interviewing and selecting the best candidate.

PROCEDURE

The recruitment process will follow these steps:

1. The hiring manager will identify the skills and experience required for the position.
2. The HR department will post the job opening on the company's website and other job boards.
3. The HR department will screen resumes and select qualified candidates for interviews.
4. The hiring manager will conduct interviews with qualified candidates.
5. The hiring manager will make a hiring decision and extend an offer to the selected candidate.
6. The HR department will onboard the new employees and provide them with training.

• Whenever any vacancy is generated in any department (QA, QC, PD, WH, EN, HR, etc.), the respective department shall share the manpower requisition slip with proper details of selection criteria like level vacancies, temporary employees, staff level/permanent level employees, minimum numbers, minimum qualifications & experience required etc. to HR department for recruitment of employees.
• HR department shall discuss with the respective department and verify the manpower requisition. If the HR Head satisfies his requirement, shall approved & processed further for the recruitment procedure.
• HR department shall arrange to advertise the vacancies through newspapers, job portals, job consultants or any other sources for the recruitment of employees.
• After receiving the applications for a job, primary screening shall be done by the HR department and they send suitable applications along with their details to the requested department head for recruitment of employees.
• The Department Head shall do the scrutiny/screening & send back the scrutinized applications to the HR department.
• HR department shall send call letters along with telephonic calls to scrutinized candidates for interview along with the mentioned documents on a fixed date, time & venue in consultation with the concerned department Head for recruitment of employees.
• Before the start of the interview HR dept. shall provide a format to fill in the details of candidates (not mandatory for some companies because the CV contains all required details).

• The first round interview/ technical round interview shall be interviewed by the Department Head for recruitment.
• Second round interview/ HR round interview of short-listed candidates shall interviewed by HR department/ HR head for recruitment.
• After final selection, an appointment/offer letter shall be issued by the HR department/ HR head immediately or sometime later. The offer letter contains the date for joining and other documents to be produced at the time of joining.
• At the time of joining the company, the following documents have to be produced by the employee & These documents shall be maintained by HR in his personal file: 

1. Appointment letter/offer letter
2. Two passport-size photographs
3. CV
4. Xerox copy of Pan card
5. UAN No/PF No
6. Joining report,
7. Personal Detail format
8. Date of birth certificate Xerox copy
9. Qualification certificate Xerox copy
10. Reliving & Experience Certificate
11. The last salary is drawn slip (not applicable for freshers)
12. Fitness Medical Certificate issued by concerned hospitals suggested by the company.

ANNEXURES

Nil

ABBREVIATIONS

SOP: standard operating procedure

QA: Quality Assurance

HR: Human resource

QC: Quality control

PD: Production Department

WH: Warehouse

EN: Engineering

REVISION HISTORY

Nil