SOP for Pre-Employment and Periodic Medical Check-up

Purpose

The purpose of this SOP is to establish a process for conducting pre-employment and periodic medical check-ups for employees in PharmaInfo Ltd. These medical check-ups are important to ensure the health and safety of employees, as well as the quality of pharmaceutical products.

Scope

This SOP applies to all employees of the pharmaceutical company, regardless of their job title or department. The scope of this SOP is applicable for pre-employment and periodic medical check-ups of employees at PharmaInfo Ltd.

Responsibilities

• The Human Resources (HR) department is responsible for scheduling and coordinating pre-employment and periodic medical check-ups.
• The Medical department is responsible for conducting the medical check-ups and providing medical clearance for employees.
• The employee is responsible for providing accurate and complete medical information to the HR department.
• Department head: To inform and send employees for periodic medical check-ups to the medical center.

Procedure

Pre-employment medical check-up

• The HR department will request that the employee complete a medical history form.
• The employee will provide a copy of their most recent health insurance card.
• The employee will be scheduled for a medical examination with a doctor who is familiar with pharmainfo Ltd.
• The doctor will conduct a physical examination and review the employee's medical history.
• The doctor will determine if the employee is medically fit to work in the pharmainfo Ltd.
• The doctor will provide a medical clearance letter to the HR department.

Periodic medical check-up

• The HR department will schedule periodic medical check-ups for employees.
• The employee will provide a copy of their most recent health insurance card.
• The employee will be scheduled for a medical examination with a doctor who is familiar with the pharmainfo Ltd.
• The doctor will conduct a physical examination and review the employee's medical history.
• The doctor will determine if the employee is still medically fit to work in the pharmainfo Ltd.
• The doctor will provide a medical clearance letter to the HR department.

The medical checkup should consist of following tests but not limited to;

Test	Objective of test
General Physical Examination	General physical condition, height, and weight for information to support another diagnosis as needed
Blood Group	For information that can be used in case of emergency condition
Urine Sugar and Albumin	To determine medical conditions such as diabetes
Contagious or infectious diseases	To understand if there is any condition which could spread infection in the factory premises to other staff
Skin disease	To understand if there is any skin disease which could spread infection in the factory premises to other staff
Hemogram Report	A hemogram comprises a complete blood count (CBC) and erythrocyte sedimentation rate (ESR). A complete blood count (CBC) is a group of tests that are used to evaluate the overall health of the body. It helps in detecting a wide range of disorders such as anemia, infection, and leukemia.
X-Ray	The X-ray is done for a posteroanterior (PA) chest view to examine the lungs, bony thoracic cavity, mediastinum, and great vessels.   The PA view is frequently used to aid in diagnosing a range of acute and chronic conditions involving all organs of the thoracic cavity.
Pulmonary function testing/ Lung Function Test	Pulmonary function testing is a complete evaluation of the respiratory system including patient history, physical examinations, and tests of pulmonary function. The primary purpose of pulmonary function testing is to identify the severity of pulmonary impairment.
Eye checkup for vision clarity	Nearsightedness: Nearsighted means that you can see well up close, but things at a distance appear blurry. Farsightedness: Farsighted means you can see well at a distance, but things up close are blurry. Astigmatism: Astigmatism means your eye is not round, and instead is shaped like a football. This visual distortion can produce shadows, double images, or ghosting. Presbyopia: Between the ages of 40-50 people start to have difficulty with reading vision.
Eye checkup for Color Blindness Test	A reduced ability to distinguish between certain colors.
Audiometry Test	An audiometry exam tests your ability to hear sounds.

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Records

The HR department will maintain records of all pre-employment and periodic medical check-ups. These records will be kept confidential and will be used for the following purposes:

• To ensure the health and safety of employees.
• To monitor the health of employees over time.
• To comply with regulatory requirements.

Specific medical examination for specific types of operations

1. Eye test and color blindness test:

For workers who are involved in the inspection process, testing process, and process where color change needs to be detected by an employee as part of job responsibility.

2. Sensitizing antibiotic/ Penicillin allergy skin test:

Workers who need to be involved in Sensitizing antibiotic/ Penicillin manufacturing.

3. Audiometry test:

For employees who are exposed to High Noise Areas on an annual basis.

4. Other specific test:

In the case of the manufacturing operation, many cause any specific type of side effect, Depending on the severity and the likelihood of occurrence, periodic assessment frequency should be decided in consultation with the medical officers so as to ensure employee safety.

Training

The HR department will provide training to all employees on the importance of pre-employment and periodic medical check-ups. This training will cover the following topics:

• The purpose of medical check-ups.
• The importance of providing accurate and complete medical information.
• The confidentiality of medical records.

Frequency

Test	Pre-employment	Yearly	Six monthly	Other
General Physical Examination	Yes	Yes	—-	—-
Blood Group	Yes	—-	—-	—-
Urine Sugar and Albumin	Yes	Yes	—-	—-
Contagious or infectious diseases	Yes	Yes	—-	—-
Skin disease	Yes	Yes	—-	—-
Hemogram Report	Yes	Yes	—-	—-
X-Ray	Yes	—-	—-	Based on doctor's periodic assessments and based on lung functional test
Pulmonary function testing/ Lung Function Test	Yes	—-	—-	—-
Eye checkup for vision clarity	Yes	—-	Yes (For visual inspectors)	—-
Eye checkup for Color Blindness Test	Yes	—-	Yes (For visual inspectors)	—-
Audiometry Test	Yes	Yes (For employees who are exposed to High Noise Areas on an annual basis.)	—-	—-
Sensitizing antibiotic/ Penicillin allergy skin test	Yes	—-	—-	—-
Other specific test	Yes (Depending on the type of operation)	Yes (Depending on the type of operation)	Yes (Depending on the type of operation)	—-

Annexure

Format for list of employees for medical examination: Periodic medical examination for the year.

Sr. No.	Name of Employee	Month of periodic examination	Department

Format of intimation of specific test (other than annual frequency): Periodic medical examination for the year:

Sr. No.	Name of Employee	Month of periodic examination	Test name	Department

Revision History

Nil

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